MELiSSA Foundation

MELiSSA Foundation

Terms & Conditions

General Terms and Conditions


General Terms and Conditions


These Terms & Conditions apply to every person registering for the MELiSSA Conference Edition 2020, to be held online, on November 3 - 4 - 5, 2020 (hereafter referred to as “the Conference”), organised by the MELiSSA Foundation and the University of Ghent (hereafter referred to as “the conference organisers”).

All references to a date or a deadline, mentioned in these terms and on other conference documents, refer to the Central European Time Zone (CET).


Only fully completed registration forms will be accepted.

The registration fee includes entry to all online conference sessions, the poster area, the opening session and the closing session, provided that sufficient online access is available.

If the maximum online delegate capacity is reached, the conference organisers reserve the right to close the registration procedure.


A confirmation form that is also your invoice will be sent by e-mail after the receipt of your registration and payment. The registration fee includes 21% VAT. In some countries you may apply for a refund of VAT paid. The MELiSSA Foundation is not responsible for this and cannot provide additional VAT forms.


Payments can only be made in advance and in EURO only, using the payment methods available during registration. We cannot accept alternative payment methods.


Notice of cancellation must be made in writing by email to the MELiSSA Foundation. The notification must include all relevant information regarding the bank account to which a possible refund may be remitted. The cancellation will not be effective until a written acknowledgement from the MELiSSA Foundation is received.
Registration fees may be refunded as follows:
Written cancellation received:
– before October 20, 2020: 80% refund
– after October 20, 2020: no refund

The date of the email receipt will be the basis for considering refunds. Please indicate your bank details on your written cancellation. Refunds will be made after the conference and applicable handling costs will be deducted.

No refunds will be granted for unattended events or early termination of attendance, in case of cancellation of speakers or any other incidents during the conference, which are beyond the control of the conference organisers.

By registering to the MELiSSA Conference participants agree that neither the organising committee nor the congress office assume any liability whatsoever. The conference fee does not include insurance.


In the event that the conference cannot be held or is postponed due to events beyond the control of the conference organisers (force majeure) or due to events which are not attributable to wrongful intent or gross negligence of the conference organisers, the conference organisers cannot be held liable by delegates for any damages, costs, or losses incurred, such as transportation costs, accommodation costs, costs for additional orders, financial losses, etc.

Under these circumstances, the conference organisers reserve the right to either retain the entire registration fee and to credit it for a future conference, or to reimburse the delegate after deducting costs already incurred for the organisation of the conference and which could not be recovered from third parties.


The conference organisers reserve the right to modify the programme. No refunds can be granted in case of cancellation of speakers.


The protection of your data and the observance of your right of informational self-determination with regard to the collection, processing and use of your personal data are important to us.
The MELiSSA Foundation will collect and store all personal data for the preparation and execution of the MELiSSA Conference 2020. Email contact details of delegates will not be passed on to third parties.


The liability of the conference organizers – for whatever legal reason – shall be limited to intent and gross negligence.


The terms of this contract shall be fulfilled in Ghent, Belgium and, in the event of any legal claims arising from either party, Brussels, Belgium shall be the sole court of jurisdiction.